Texas Municipal Library Director’s Association
Meeting Minutes
Business Meeting at TLA Annual Conference
Thursday, April 16, 2015 – 12:00 PM
Austin Convention Center, Austin Suite, Level 3, Austin

Welcome and Introductions

The meeting was called to order by President Maria Redburn at 12:00 PM. Members signed in and introduced themselves.  Members present were Cathy Ziegler-Plano, Sharon Martin-University Park, Maria Redburn-Bedford, Jana Prock-Keller, Mary Perroni-Friendswood, Terri Gibbs-Denton, Rebecca Pool-Deer Park, Lori Grumet-Abilene, Barbara Thompson-Haslet, Waynette Ditto-Hewitt, Mary Cohrs-Bellaire, Rhea Lawson-Houston, Shelley Holley-Frisco, Kerry McGeath-DeSoto, and Kate Horan-McAllen.

The minutes from the October 3, 2014 meeting at the TML conference were presented.  Waynette Ditto moved with Kate Horan seconding to accept the minutes as submitted.  The motion passed.

The financial statement had been emailed to the executive board in March.  Maria reported that the balance was $5,920.77.  This figure does not include the TLA Annual Conference program expenses which are expected to be about $165.  Shelley made a motion to accept the financial report with Sharon seconding.  The motion passed.

Old Business

  1. TMLDA award, fee increase and non-member submissions – There was discussion about the possibility of raising the award fee from $55 to $70. There was also discussion about allowing non-member libraries to apply for the award as some TML member cities may have librarians who are not TMLDA members.  The cost for non-member applications should be greater than the membership fee plus application fee.  Kate moved with Cathy seconding to set the award application fee at $70 and the non-member application at $150.  The motion passed.  There was additional discussion about the possibility of having a Library of the Year award.  Shelley, Cathy, Lori and Waynette agreed to be on a committee to discuss the possible criteria for this award.
  2. TML Booth – September 22-25 – Maria had received an email from Lauren Grossman with TML offering a corner booth with a good location. Mary Cohrs had also been in contact with TML about booth selection.  There is an additional charge for a corner booth.  Maria and Mary will contact TML for clarification on this issue.  Mary Cohrs, Kate and Jana will discuss possible themes for the booth.  There were suggestions about the possibility of having a 3D printer displayed at the booth.

New Business

  1. Appointment of Nominating Committee – Jana Prock and Cathy Ziegler were appointed to the Nominating Committee as required by the TMLDA constitution. Candidates will be needed for the office of President Elect, Secretary, Treasurer, and District Representative to TML.  The deadline for submission of candidates is the first of June,
  2. Appointment of Membership Drive Committee – Maria Redburn, Kerry McGeath and Kate Horan agreed to serve on this committee.
  3. Appointment of Logo Revision Committee – Kate Horan and Shelley Holley will discuss logo revision with their prospective staffs.
  4. Discussion and appointment of 2015 TML Programs – There are two possible programs for TML. The first would be a program on Social Media with Kate Horan and Shelley Holley.  Lori Grumet also recommended one of her employees as a possible panelist.  A second suggestion was for a program on the Library as an Economic Development Partner.  Kerry McGeath agreed to be a part of this program.  Terri Gibbs recommended one of her employees Kerry Montz as a possible panelist.
  5. Discussion and appointment of 2016 TLA Program Committee – Maria, Sharon and Waynette agreed to be on this committee.
  6. Discussion on adding a listserv to the website – This item was tabled.

Other Business

  1. Discussion was held regarding the creation of a Library of the Year Award that could be presented by TMLDA.  A committee was formed to investigate and develop criteria for such an award.  Committee members include Shelley Holley, Cathy Zieglar, Lori Grumet and Waynette Ditto.
  1. Items for future agenda Annual Assembly, July 7-10, 2015 Austin. Suggestions for the upcoming Annual Assembly agenda were Election of officers, 2015 TML conference booth and program and 2016 TLA conference program.  Maria will schedule the meeting through TLA for July.

Closing

The meeting was adjourned at 1:00 PM.

 

Texas Municipal Library Director’s Association
Meeting Minutes
Business Meeting at TML Conference
Friday, October 3, 2014 – 9:00 am
GRB Convention Center, Houston, TX

Welcome and Introductions

The meeting was called to order by President Cathy Ziegler at 9:10 am. Members signed in and were asked to introduce themselves.  Members present were Cathy Ziegler, Beth Scudder, Maria Redburn, Jana Prock, Mary Perroni, Lisa Youngblood, Waynette Ditto, Shelley Holley, Rebecca Pool, Toni Simmons, Mendell Morgan and Kate Horan.

Introductions of new officers were made.  Maria Redburn will be the new president, Waynette Ditto is the president-elect, Mary Perroni will remain as secretary and Paul Phelan will remain as treasurer.

The minutes from the July 10, 2014 meeting at the TLA conference were presented.  Maria Redburn moved with Beth Scudder seconding to accept the minutes as submitted.  The motion passed.

The financial statement through the end of July was presented.  Cathy reported that TML Conference expenses were not reflected in the statement.

Old Business

  1. TLA Program 2015 Program Update – Maria, Shelley and Kate are presenting a program for TLA entitled “Nuts & Bolts of Improving Efficiencies in Libraries.” The room has been booked, audiovisual equipment requested and the program will have a 1 hour time slot.  Cathy or Maria will contact TLA about a business meeting request for TMLDA.  The program is scheduled for Wednesday, April 15th at 1 pm.

New Business

  1. Discussion and Direction on proposed TMLDA Constitutional changes – Changes were made to the purpose of the organization and to the membership section. Beth Scudder moved with Jana Prock seconding to approve the presented changes to the TMLDA constitution.  The motion passed.
  2. Discussion and Direction on proposed TMLDA position paper – Cathy Ziegler presented a legislative platform for TMLDA to be sent to TML. Waynette moved with Shelley seconding to approve the proposed TMLDA position paper.  The motion passed.
  3. Director’s Report (Beth Scudder) – Beth reported that it was too late to make changes to the TML legislative platform to include libraries. Suggested changes may be made during the next two year budget cycle.  The budget priorities from Texas Library Association and the Texas State Library are available on their websites.  TML has sent out a one page document entitled “Texas Cities do the State’s Local Work” to share with elected officials and citizens.  This document is available on the TML website.  As several members said they had not received the document, it was suggested that they register on the TML website in order to receive communications.
  4. Reports from TML appointed Committee Members -TML Legislative Policy Committee on General Government (Cathy Ziegler) and TML Resolutions Committee (Mary Perroni) – Both Cathy and Mary reported that the process was very enlightening and they would encourage other members to participate if they have the opportunity.
  5. TML Booth September 30-October 3 – feedback and suggestions for the future – The general consensus was that the booth had gone well this year but there needed to be some kind of hook to bring attendees into the booth. We need to remember to bring information on the award to the booth.  Various suggestions were made for next year’s booth including “book bytes”, photos, and character costumes.  Having the vendor in the booth was fine but not as successful as hoped.  Some were concerned about the logistics of taking photos and emailing them to attendees.  Beth suggested that next year the volunteers be scheduled to work in the booth.  Lisa said that she would be happy to handle the scheduling next year.  TML 2015 will be in San Antonio September 22-25.  Shelley will send a PDF of the infographics handout to Maria for distribution to members.
  6. Updates on TMLDA Excellence in Libraries award – Cathy reminded everyone that the deadline for submittal is December 30th, 2014 and to not submit a binder larger than 3 inches thick. Multiple examples in each category are not required.  Libraries may also designate to whom the award should be sent and to whom the binder should be returned.
  7. The TMLDA sponsored presentation, The Power of Choice by LaShon Ross, will follow this meeting at 10:30 a.m. in Room 320.

Other Business

  1. There was discussion about trying to have the program and business meeting in San Antonio on Thursday instead of Friday. Maria will check into this.
  2. Items for future agenda – Items suggested were Booth & Schedule, Revision of logo, Membership drive, Appointment of nominating committee and discussion about changing the membership award fee as the current fee does not cover the cost of the plaque.

Closing

The meeting adjourned at 10:15 a.m.